Tech-Recipes - Latest Comments in Outlook: Rules Create Multiple Duplicate Message

Re: Outlook: Rules Create Multiple Duplicate Message

KameRlot — Wed, 23 Feb 2011 16:57:19 -0000

I got the same problem and it was due to overlapping rules. The best solution is to go over your rules and delete duplicates or near duplicates. It took me 2 good hours to do it, but now the dupes are gone.

Re: Outlook: Rules Create Multiple Duplicate Message

Guy — Thu, 16 Dec 2010 16:36:39 -0000

Thanks for this post. I was clueless on what is going on. I think this should be default on any rules.

Re: Outlook: Rules Create Multiple Duplicate Message

Fred — Mon, 13 Dec 2010 09:25:16 -0000

I'm now trying the "stop processing more rules" trick on sorting rules and also putting them at the end of the list. Will see whether that fixes my problem. Anyway, thanks everyone for the tips.

Re: Outlook: Rules Create Multiple Duplicate Message

Fred — Mon, 13 Dec 2010 08:59:48 -0000

Yes, it's a mess, an ugly TRILLION-$$$$ mess. At my main work machine I use Thunderbird, rules work mostly fine. At our main client I've also got an e-mail account with ton of incoming technical spam (such-or-such operation succeeded - 1 to 24 times a day for many operations) and they use GRMBL Outlook which isn't able to provide a sensible, reliable interface to sort them out ! (Got the same duplicates problem.) With all the $$$$$ bucks M$ likely put into the program, you wonder why they can't make things work ? And this even at the simplest level: resizable dialogs, anyone ? Not Micro$$$$oft !!! Maybe in their recommendation guidelines, but not in the Rule system of $$$$$$ Outlook !

Re: Outlook: Rules Create Multiple Duplicate Message

Vivek_p_kapa — Fri, 17 Sep 2010 03:45:25 -0000

Thank you soo muchhhhhh......

Re: Outlook: Rules Create Multiple Duplicate Message

Vivek_p_kapadia — Fri, 17 Sep 2010 03:44:52 -0000

thn you soo much

Re: Outlook: Rules Create Multiple Duplicate Message

Ellen — Sat, 07 Aug 2010 15:07:52 -0000

When I click Apply in the Rules and Alerts dialog box, I get a message saying that there's the Stop Processing More Rules will stop other rules from running and asking if I'm sure I want to do this. I want all the rules to run, so I don't understand why you would want this setting. Also, Outlook 2010 is adding it in by itself when I click Apply; it's not in the rule itself.

Re: Outlook: Rules Create Multiple Duplicate Message

Chetan — Tue, 14 Apr 2009 17:11:44 -0000

Thanks a lot for suggesting.

Re: Outlook: Rules Create Multiple Duplicate Message

Cheap Bastard — Tue, 27 Jan 2009 04:07:38 -0000

This is not a reliable work around. It only works in *some* situations, and actually makes the problem uglier because it then becomes difficult to see why rules are not being executed as expected.

I have a suspicion that some rules are process on the exchange server, and some rules are processed locally. Somewhere along the line, a hand-off is made, and I don't believe the message is ever handed back to the server to process server based rules. It's a real mess regardless of what's happening. "Stop processing more rules" worsens things, because sometimes messages take the wrong path, and other times they are duplicated anyway because of parallel server/local processing.

Outlook users only have an illusion that they have control over the processing of their mail. Advanced users should switch to linux, and use *procmail*, the holy grail of mail processing.

Re: Outlook: Rules Create Multiple Duplicate Message

eryador — Sun, 18 Jan 2009 09:01:31 -0000

You probably have to re-order your rules.
Most probably you have got some rules "relocating" some types of messages into specific directories. these "belong to" rules must be "seated" at the end of the list!

Re: Outlook: Rules Create Multiple Duplicate Message

eryador — Sun, 18 Jan 2009 08:55:11 -0000

thanks a million. eyes opening.

Re: Outlook: Rules Create Multiple Duplicate Message

StarSphere — Sun, 02 Nov 2008 18:37:19 -0000

This tip worked for a while, at first. But now, I am getting duplicate and triplicate messages again, and all my rules already have the "stop processing more rules" clause. Any ideas?

Re: Outlook: Rules Create Multiple Duplicate Message

Anonymous — Thu, 16 Jun 2005 06:32:46 -0000

Like I say - works like a charm - exactly what I was googling for and the first/top hit too :) I've had experience with rules like that before (Eudora, among others) but it just wasn't so obvious with outlook.. kind of hidden among many other options, when it's so important - it should really be a checkbox by itself at the end or something.

Thanks!

Cheers

Andrew Derry

Re: Outlook: Rules Create Multiple Duplicate Message

Trem01 — Sat, 04 Jun 2005 04:42:46 -0000

I found that this helped my duplicates hugely. To get around the issues listed in prior posts, I put my rules in order of importance, so that I would catch most of my duplicates. Prioritizing definitely seems to have helped. JM2cents

Re: Outlook: Rules Create Multiple Duplicate Message

Guest — Tue, 29 Mar 2005 10:31:45 -0000

Thanks a lot, I have been searching the Web for several hours to find this perfect solution!

Good job!

Re: Outlook: Rules Create Multiple Duplicate Message

JAKendall — Thu, 21 Oct 2004 08:07:59 -0000

Thanks! that was just what I was looking for! A+!

Re: Outlook: Rules Create Multiple Duplicate Message

Anonymous — Thu, 09 Sep 2004 02:34:03 -0000

<ul id="quote"><h6>netringer wrote:</h6>My experience is that "stop processing more rules" doesn't work as you would think. It looks to me like "stop processing more rules" is followed even when the test condition doesn't match.</ul>

I've had the exact same problems you've described; I believe that "stop processing more rules" is always executed despite what the rules wizard may tell you.

Is there another solution to the initial problem?

Re: Outlook: Rules Create Multiple Duplicate Message

marc — Thu, 26 Aug 2004 03:56:31 -0000

I'm running Outlook 2002, and the "stop" only works if the condition is met - i.e. the intuitive case.

Re: Outlook: Rules Create Multiple Duplicate Message

niall — Thu, 22 Apr 2004 12:22:24 -0000

Man, this had been bugging me for a long time. Great tip.

Re: Outlook: Rules Create Multiple Duplicate Message

netringer — Sat, 06 Mar 2004 07:57:34 -0000

My experience is that "stop processing more rules" doesn't work as you would think. It looks to me like "stop processing more rules" is followed even when the test condition doesn't match.

You put in a rule: "check messages when it arrives where subject contains "viagra", delete it and stop processing more rules.

It goes check all messages, if the subject contains "viagra", delete it, then (even if not containing "viagra") stop processing more rules - not as you might expect, "stop processing more rules" IF the subject contans "viagra."

I had to remove the "stop processing" instruction in my early spam handler rules to get the behaviour I wanted.