Tech-Recipes - Latest Comments in Outlook 2007: Create a Distribution List

Re: Outlook 2007: Create a Distribution List

Ktkec324 — Mon, 28 Mar 2011 14:04:03 -0000

I created the list but as said the address is not getting displayed as DL instead it shows up individual names in the sent items. Also not showing up for others. How to make it permanent/uneditable in global address book and make it look as DL instead of individual names?

Re: Outlook 2007: Create a Distribution List

Greg — Sun, 27 Mar 2011 20:16:06 -0000

I have finally discovered a "trick" to add names easily into a Distribution List. Let's say you have received an email from someone sending a “broadcast” email with names you want to select, you’ll need to REPLY TO ALL or open the message and RESEND to get all the names in the To box. However, do not try to copy directly from this email message since the addresses are not properly formatted and look like this “John Doe <john.doe@abc.com>.” Instead, you’ll need to click on the To box in your open email (either REPLY TO ALL or RESEND) to open the To box up to the “Select Names: Contact” box. You’ll see the same names in the To box EXCEPT that the names will all be underlined. This means that the email addresses are embedded into the names shown. You can then copy these names and proceed with the directions given in this column.

Re: Outlook 2007: Create a Distribution List

Maria — Mon, 21 Mar 2011 14:47:53 -0000

does anyone now the max number you can put in a distribution list with Microsoft outlook 2007

Re: Outlook 2007: Create a Distribution List

Jere — Sun, 30 Jan 2011 08:44:06 -0000

This would be very useful. I have 1000's of emails from job applicants and have been trying to find a way to build a DL without adding each individual to my contacts. Seems so obvious.

Re: Outlook 2007: Create a Distribution List

Jere — Sun, 30 Jan 2011 08:41:53 -0000

It has been my experience that the ISP (Verizon in my case) sets the maximum number of recipients. I use hosted exchange.

Re: Outlook 2007: Create a Distribution List

Taya — Sat, 08 Jan 2011 17:00:20 -0000

Does anyone know what the maximum number of names you can put on a distribution list is? It seems I often have to break up my lists and send out in smaller groups to get it to send? ANy suggestions??

Re: Outlook 2007: Create a Distribution List

Landfill321 — Tue, 04 Jan 2011 08:43:31 -0000

copy the names, follow the above steps, click on select members then paste in the "Members field" worked for me....

Re: Outlook 2007: Create a Distribution List

Jack — Wed, 08 Dec 2010 23:48:02 -0000

Did you get an answer to this. I do the same things with student emails. I don't want them all in my address book, just copy and paste their email into a Disb list to use for the rest of the course.

Re: Outlook 2007: Create a Distribution List

Jack — Wed, 08 Dec 2010 23:47:26 -0000

Did you get an answer to this. I do the same things with student emails. I don't want them all in my address book, just copy and paste their email into a Disb list to use for the rest of the course.

Re: Outlook 2007: Create a Distribution List

SheriL — Mon, 15 Nov 2010 15:29:08 -0000

stupid MicroSoft...such a simple thing that would be so helpful...duplicating an already created distribution list so that it could be edited and renamed for another purpose (others added or removed)...sigh

Re: Outlook 2007: Create a Distribution List

Gary — Fri, 01 Oct 2010 15:13:28 -0000

This does not work for Outlook version 2007. I wish it did.

Re: Outlook 2007: Create a Distribution List

nottechnical — Mon, 08 Mar 2010 14:33:33 -0000

I want to create a distribution list from email inquiries that I receive but am having problems. I create this 'Prospect' Distribution list. I click 'Select Member' but I only get the selections from my contact list. How can I select members from those who have emailed me?

Re: Outlook 2007: Create a Distribution List

Karen — Wed, 10 Feb 2010 11:11:47 -0000

does anyone know how to create a duplicate distribution list ?

Re: Outlook 2007: Create a Distribution List

donpritchard — Wed, 16 Dec 2009 16:02:06 -0000

I can follow your advice above up to the Select Members window that appears with "Seach" on the left side and Address Book on the right side - with the word "Contacts" in the box below it. However, there are no names that appear to allow me to add members to the DL list!
Note: All of my previous DL's, and contact names therein, from Outlook 2003, are showing as separate folder lists under the "Contacts" listing. Do these names need to be moved?
Help!!

Re: Outlook 2007: Create a Distribution List

Pat — Thu, 17 Sep 2009 13:39:54 -0000

did you ever find a solution to this problem?

Re: Outlook 2007: Create a Distribution List

KrisG — Mon, 31 Aug 2009 09:00:42 -0000

Does anybody know if you can make a sublist for The distribution list. I have primary contacts and secendary contacts for different districts and I'm not sure if you can do that with Outlook 2007 or not.

Re: Outlook 2007: Create a Distribution List

Alexis. — Tue, 09 Jun 2009 11:34:12 -0000

This helped us at work very much. Thanks y'all for sharing the knowledge. *P.S... make sure to seperate each email address with a semicolon or Outlook gives an error messages saying it doesn't recognize the email address

Re: Outlook 2007: Create a Distribution List

Ashley — Wed, 08 Apr 2009 15:32:02 -0000

This is a fantastic step-by-step process. VERY pleased!

Re: Outlook 2007: Create a Distribution List

chasb — Thu, 02 Apr 2009 12:46:48 -0000

That doesn't work if the name displayed on the email that you copy them from only contained a name and not an email address. You get an error message: "Microsoft Office Outlook does not recognise [name]. Select the address to use: no suggestions"
I've tried getting into the internet headers and copying & pasting from there, but Outlook 2007 isn't displaying the headers.
Very frustrating.

Re: Outlook 2007: Create a Distribution List

Archierb — Tue, 03 Mar 2009 10:07:20 -0000

Copy them all (highlight & Crtl+C) - then when you get to the 'Add members' bity above, paste the list into the box at the bottom.

Re: Outlook 2007: Create a Distribution List

eliz — Fri, 17 Oct 2008 16:32:57 -0000

Anyone know how to cut & paste a long list of names from an email or document instead of selecting members one by one (in 2007)?