Tech-Recipes - Latest Comments in How To Delay Sending A Message In Outlook

Re: How To Delay Sending A Message In Outlook

Bleechy — Sun, 03 Apr 2011 00:21:57 -0000

This is correct.
The feature that I use in Outlook 2010 is to create a rule: 'delay send by a number of minutes'.
Furthermore, you could 'force the send' in Outlook 2003 by simply clicking send/receive, whereas in Outlook 2010 you can only force the send by making an exception to the rule e.g. 'High Importance' tag can be an exception that sends immediately.
This is relatively annoying for some users who use/like the 2003 feature.
Why do Microsoft etc make such short-sighted changes and annoy their loyal customers?

Re: How To Delay Sending A Message In Outlook

Bea — Sun, 27 Mar 2011 22:51:30 -0000

How do you make it work on Outlook for Mac?

Re: How To Delay Sending A Message In Outlook

Andrew Miller — Sun, 27 Feb 2011 21:34:22 -0000

One way to get around this in any outlook version is to change your system time. Outlook gets it's time from whatever time your computer thinks it is. If you have admin rights on your computer you can change the system time, compose and send the message, and then quickly change it back.

You must be quick, however, since your computer's time must stay syncronized with your network's primary domain controller (a server) or you will lose your network connection, making it impossible to send email among other things...

Re: How To Delay Sending A Message In Outlook

Anon — Sun, 13 Feb 2011 01:33:15 -0000

You have to set up the email delay to the desired timestamp AND change your pc's date and time to the same. When you hit send, the email will be timestamped with your pc's future date and time, then sit in your outbox until the email delay triggers.

PC time and date => sent timestamp. Email delay => received timestamp. Ideally they should be the same.

Yes, outlook must be open.

Tested in 2003.

Re: How To Delay Sending A Message In Outlook

Danielsydney — Mon, 07 Feb 2011 21:42:09 -0000

Do you need to keep your pc and outlook open for this to work?

Re: How To Delay Sending A Message In Outlook

Umberhulk — Wed, 01 Dec 2010 10:32:11 -0000

If you have Cached Exchange Mode on (assuming your connected to an Exchange server), it will not send unless the email client is up. Turn Cached mode off, and it'll send the delayed email regardless.

Re: How To Delay Sending A Message In Outlook

Nobody — Fri, 19 Nov 2010 17:44:23 -0000

You forgot an important point and that is how to get to the Message window. Right click on the message in the Draft folder and choose options.

Re: How To Delay Sending A Message In Outlook

murphy — Mon, 08 Nov 2010 22:36:19 -0000

how do you cancel a delay message prior to the scheduled time?

Re: How To Delay Sending A Message In Outlook

Jim — Fri, 24 Sep 2010 00:15:48 -0000

I think the facility was put in in the bad old days when we were all in dial up mode and it kept the call till the phone lines were cheaper and less congested.

Re: How To Delay Sending A Message In Outlook

Santosh — Thu, 02 Sep 2010 11:46:40 -0000

Thanks

Re: How To Delay Sending A Message In Outlook

Patent Attorney Arizona — Tue, 24 Aug 2010 19:47:33 -0000

Thanks! Do you know if there is a way to repeatedly send a message? In other words, can I schedule it to send in one hour, in two hours, in four hours, etc.?

Re: How To Delay Sending A Message In Outlook

Christina — Wed, 30 Jun 2010 18:54:31 -0000

Loocki,

Both you and John are correct in your tests. If you want to do a true test, you have to do a test on Outlook 2003 and Outlook 2007 to see what we are talking about. I used to delay messages sent in Outlook 2003. The sent timestamp and the delivery timestamp would match on your recipient's email (like you said). However, my office just got Office 2007 and Outlook 2007 has changed this feature. John and the others are correct. Now when you set up a delayed message, the sent timestamp is when you hit send and the received timestamp is when you delayed your message. So, your recipient now sees when you actually composed the email and when you wanted them to receive it. I don't know why Microsoft changed this awesome feature in 2007, but I wish my office still had 2003. Now the delay feature is for nothing...nothing but raising eye-brows, as mentioned in earlier posts. That's why I've been searching the Net trying to find a way to get the timestamps to match. So far, there is no way. Microsoft is the only one who can fix it. :(

Re: How To Delay Sending A Message In Outlook

Loocki — Thu, 13 May 2010 19:48:05 -0000

Hi John,

I did test the delay Delivery, using outlook 2003 as software email client and my aol accounts.

I compose an email from outlook using :

from :MoiOne@aol.com
Time email composed : T1
Time delay delivery : T2
To: MoiTwo@aol.com

and I used the webmail Aol to open my MoiTwo aol account. I did received the email sent by MoiOne , and in the header message source, i can only see that the message was sent at the time delayed T2, but there is no reference to the original time T1.....

I hope that i was clear. Can you please tell how you did your test ?

Thank you.

Re: How To Delay Sending A Message In Outlook

djaspy — Mon, 10 May 2010 16:32:40 -0000

New email in Outlook 2007, hit options, then dalayed send, select date and time to send, then close then send. email goes to outbox, but does not send when the date and time arrive. Using Vistas on home computer, Any solution. I have tried delayed sending it to myself numerous times and it never gets sent, yet remains in outbox.???????????????

Re: How To Delay Sending A Message In Outlook

jkirton2 — Sat, 10 Apr 2010 20:10:32 -0000

I just found this feature and LOVE it! HOWEVER, you MUST leave Outlook up and running in order for this feature to work! In other words, if you are accustomed to shutting down your computer OR logging off at the end of the day (at work, it's highly recommended!), a warning window will appear, letting you know that if you exit Outlook, unsent messages will not be sent! The only way around this is to just lock down your computer!

Re: How To Delay Sending A Message In Outlook

John Williams — Thu, 04 Feb 2010 12:54:17 -0000

This should be retitled/reworded as ... A Way to Delay "Delivery."

That's because this method does NOT delay the sending. I.e., if you use this method, your email will still show the original time you sent it. E.g.:

If you send an email on Weds, Feb 03, 2010 at 8:00 AM -- but make it a "do not deliver" time/date of the next day, in the early morning...

e.g.: Thurs, Feb 04, 2010 - 4:00 AM

... your "delayed delivery" email will arrive as specified, but it will also show the original time you sent it -- this information WILL appear in your email when it's opened:

From: Your Name
Sent: Wednesday, February 03, 2010 8:00 AM

In essence, your email recipient gets ONE email from you that has TWO dates/times listed. From the INBOX view, they see when they received it (that's the result of the "Delayed Email" function). But once they open your email, they see when you actually sent it.

This double date/time showing on your email might be fine in some instances, but could raise eyebrows in others ("Why did the sender delay my receiving this email?"). In the latter instances, you might want the recipient assume that the date/time it was received is basically also when you sent it (not that you actually sent it hours or days earlier, but just delayed its delivery.

Anyway, it would be great if one could get the two times to look the same, or very close to each other, rather than showing perhaps hours or days difference between the two. I.e., it would be great if a "delayed" email showed as its "Sent" date, the time/date when it actually mailed FROM the OUTBOX, not the time/date it went INTO the OUTBOX.

Let's tell Microsoft to give us this functionality! Peace Out...

Re: How To Delay Sending A Message In Outlook

amandaismom — Tue, 29 Sep 2009 22:04:58 -0000

I have done this and it works EXCEPT when I cc myself, I never get the cc'd version. Any ideas about this?

Re: How To Delay Sending A Message In Outlook

ppieklo — Wed, 16 Sep 2009 11:27:17 -0000

1. Does Outlook have to be running on the local PC?, or,
2. If there is an Exchange Server, the above does not matter . . .
as the Exchange Server has the email waiting in the User's Outbox and the Exchange Server's clock times out for the delay for when to send?

Re: How To Delay Sending A Message In Outlook

cecilia — Mon, 04 May 2009 15:05:16 -0000

I am restating the question written by Joe. Can someone provide a solution?

I think this is a great feature.

However the only downside is that the email will have the timestamp of when you actually hit "send". In other words, if you compose an email at 10am , do a delay for 1pm, and then hit 'send', the email will be received at 1pm but it will show as being sent at 10am. Is there a way to adjust the timestamp to reflect the time the email is actually received?

Re: How To Delay Sending A Message In Outlook

Joe — Mon, 23 Feb 2009 11:48:16 -0000

I think this is a great feature.

Thanks

Re: How To Delay Sending A Message In Outlook

tom — Fri, 17 Oct 2008 15:02:25 -0000

However, Outlook will require you to send (empty your Outbox) if you close down Outlook. it would be better if the SEND occurred and the Outlook server would take care of the delay request.

Re: How To Delay Sending A Message In Outlook

Anonymous — Mon, 18 Sep 2006 02:56:32 -0000

You can implement a continous delay system following this set of instructions http://www.friedbeef.com/2006/05/29/4-ways-to-save-time-using-outlook/